Maintenance
Contractor Management
Kelpic® doesn't sell you contractors — you already have the ones you trust. It keeps them organized, puts them on the right job with the right details, and records what the work actually cost.
Contractors Won't Log Into Your Software
That's the honest reason most maintenance workflows collapse into text messages. A contractor juggling six clients is not creating a seventh account. So Kelpic gives them a link to the one job instead — the address, the description, the photos, and a way to update it — with nothing to sign up for. The record stays in your system even though the contractor never joined it.
What You Get
Your contractor directory
Every plumber, electrician, and handyman you use, with their contacts, in one place instead of scattered across your phone.
Job links with no login
Send a contractor a link to the specific job. They open it in a browser and update it — no account, no password, no app.
Assign and schedule together
Assign a request to a contractor and set the date in one step. Reschedule when the date moves, and the tenant sees it.
Photos and a full timeline
The request carries its photos, comments, and a timestamped history of who did what, so nothing lives in a text thread.
Costs and receipts
Record what the work cost with categories and receipts, and see the real maintenance spend on a unit over time.
Parts you used
Track inventory consumed on a repair, so the part on the shelf and the part in the wall don't disagree.
The Repair You've Paid For Four Times
Without a maintenance history, every call looks like the first one. A toilet gets unclogged for $200, then again, then again — when the $250 permanent fix would have ended it after the first visit.
Because every request keeps its costs, receipts, photos, and timeline against the unit, the pattern is visible instead of buried. That's the difference between reacting to maintenance and actually managing it — and it's what owners are really asking for when they ask why a property costs what it does.
Frequently Asked Questions
Does Kelpic provide contractors?
No. Kelpic is not a contractor marketplace and does not vet, license, or supply tradespeople. You bring the contractors you already trust. Kelpic keeps them organized, assigns them to jobs, and tracks what the work cost.
Do my contractors need a Kelpic login?
No. You can send a contractor a job link that opens the specific job in their browser — the details, the photos, and the ability to update it — without an account, a password, or an app download. That removes the usual reason a contractor refuses to use your software.
Can I track what maintenance actually costs?
Yes. Maintenance charges are recorded against the request with cost categories and receipts, so you can see what a repair cost, what a unit has cost over time, and whether you are repeatedly paying to fix the same thing.
Can I schedule a contractor for a specific time?
Yes. A maintenance request can be assigned and scheduled in one step, and rescheduled later if the date moves. The tenant sees the status change on the request rather than having to call and ask.